Constitution of The Mammary Fold

(a) Membership


Membership shall be open to candidates who have a medical degree and are in a dedicated career training pathway in the management of breast disease. Ordinary members who have been appointed to a substantive post as either a consultant or an associate specialist shall be eligible for appointment as honorary members in order to participate in the mentoring and training of ordinary members. Honorary members will not be eligible to stand for office or vote on Mammary Fold business at Annual or Extraordinary General Meetings.

(ai) Mode of Election


Applications for Membership shall be considered by the Committee, who shall determine their eligibility for membership.

(aii) Subscriptions


There is no subscription but this may need to be addressed in the future

(b) Meetings


(bi) Committee Meetings
Committee Meetings of the Group shall be held at such times and places as the Committee shall appoint but there shall be at least two meetings per year which are likely to be held at the ABS at BASO conference and Joint ABS at BASO & BASO ~ ACS Scientific Conference.

(bii) Ordinary Meetings


Ordinary Meetings of the Group for educational or social functions shall be held at such times and places as the Committee shall appoint but are likely to be held at the ABS at BASO conference and Joint ABS at BASO & BASO ~ ACS Scientific Conference. These meetings shall be chaired by the Chair of the Mammary Fold or in his/her absence by a member elected by those present.

(biii) Annual General Meetings


The Annual General Meeting of the Mammary Fold shall be held at the handover of the Committee which shall be in May each year (at ABS Conference) to receive and adopt the Report of the Chair, and the Financial Statement and to transact any other ordinary business. The location and content of the meeting will be arranged by the Committee. Any member who wishes to move a Resolution at the Annual General Meeting shall give notice in writing to the Secretary not less than twenty-eight days before the date of the Meeting and this motion shall be included in the Agenda. The Chair of the Meeting shall have a second or casting vote.

(biv) Extraordinary General Meetings


By Resolution of the Committee or at the request in writing of five or more members of the Group specifying the purpose of the Meeting, the Secretary shall convene an Extraordinary General Meeting, stating the purpose for which it is called. Every such Meeting shall be held within fifty-six days from the passing of such Resolution or the receipt of such request or requisition. The quorum shall be members present and entitled to vote. The Chair of the Meeting shall have a second or casting vote.

(g) The Committee of the Trainees Group


The Committee of the Trainees Group shall be trainees on a dedicated career training pathway in the management of breast disease. The Committee members MUST attend at least 50% of their appointed committee meetings during their year of office as well as both Mammary Fold Committee meetings. If this requirement is not fulfilled, their office shall be terminated unless there are exceptional circumstances which shall be reported to the Committee for consideration.

There shall be an Honorary Oncoplastic Interface Group Representative invited to sit on the Committee who must to be a National Oncoplastic Fellow. The term of this office is a maximum of one year and is not extendable. The Oncoplastic Interface Group representative will not vote on Committee business but will report back to the Interface Group on matters discussed and moved by the Mammary Fold. He/she will also report to the Mammary Fold on issues arising at the Oncoplastic Interface Group meetings of importance to the Mammary Fold.(f) Annual General Meetings

The Annual General Meeting of the Mammary Fold shall be held at the handover of the Committee which shall be in May each year (at the Joint ABS at BASO & BASO ~ ACS Scientific Conference) to receive and adopt the Report of the Chair, and the Financial Statement and to transact any other ordinary business. The location and content of the meeting will be arranged by the Committee. Any member who wishes to move a Resolution at the Annual General Meeting shall give notice in writing to the Secretary not less than twenty-eight days before the date of the Meeting and this motion shall be included in the Agenda. The Chair of the Meeting shall have a second or casting vote.

(gi)The Committee shall consist of:


Officers Terms of Office Maximum term of extension Eligibility*
Chair 1 year 1 year Senior
Vice Chair 1 year 1 year Junior and Senior
Secretary 1 year 1 year Senior
Treasurer Senior
Education & Training Representative 1 year 1 year Senior
ASIT Representative 1 year 1 year Senior
Senior Trainee Representative 1 year 1 year Senior
Junior Trainee Representative 1 year 1 year Junior
Website Administrator 1 year 1 year Junior and Senior
‘Senior trainee’ = SpR years 4/5/6 or ST years 6/7/8 or Experienced non training career grade doctor

‘Junior trainee’ = SpR years 1/2/3 or ST years 3/4/5 or Research Fellow

(gii) Election of the Committee


Members of the Committee shall be elected by members of the group by electronic vote via the Mammary Fold website before the Annual General Meeting and the year of Office will run from the Annual General Meeting. Those interested in running for the Committee shall be proposed by an existing member and seconded by two current members. Their personal profile shall be posted on the Mammary Fold Website prior to the election date.

Taking into account weekends and public holidays, nominations will open around early March of each year with voting in April.

(h) Financial Year


The financial year of The Group starts from 1st April. The Group’s accounts will be audited and shall be submitted to the Annual General Meeting of the Group in November each year. Cheques should be signed by the Treasurer and the Chair or the Vice-Chair.

(i) Data Management, Maintenance & Membership


The details and database of the membership shall be held in a geographical location deemed appropriate by the Committee to allow optimal functioning of the Group. Such details will only be used by the group for distributing relevant information and will not be used commercially.

(j) Amendment to the Constitution and Rules


Alterations to the Constitution and Rules must receive the assent of two thirds of the Members present at an Annual General Meeting or an Extraordinary General Meeting. A resolution for the alteration of the Constitution must be received by the Secretary of the Group at least twenty-eight days before the Meeting. At least fourteen days’ notice of such a Meeting must be given by the Secretary to the membership and must include notice of the alteration proposed.

(k) Dissolution


The Association may be dissolved by a resolution passed by a two-thirds majority of those present and voting at an Extraordinary General Meeting convened for the purpose, of which twenty-eight days’ notice shall have been given to the Members.